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{"sheet":"Introduction","index":0,"n_rows":9,"n_cols":4,"rows_kept":9,"cut":false,"hidden":false,"merged":[]}
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[null,"Background",null,"Objectives"]
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[null,"The Office of Government Property (‘OGP’) formed the Facilities Management ('FM') Strategy Programme Team in January 2020. A new cross-department FM Taskforce was established and first met in February 2020. As part of a landscape review, the FM Taskforce has identified asset data as a priority area. This will help improve facilities management across the government estate.\n\nThere are a number of reasons why actions are being taken to improve FM:\n\n• Senior Civil Servant Function Surveys – FM was identified as a key a driver behind poor performance ratings for the Property Function.\n\n• Cross-Government feedback – Senior officials and non-execs from Departments and property bodies have frequently raised concerns over services and a lack of strategy on FM.\n\n• Confidence in suppliers – In recent years FM procurements have focused on minimising costs, this has impacted on service delivery and reduced suppliers' margins. One major FM provider collapsed and the financial stability of a significant part of the marketplace was questioned.\n\n• Changing needs – The needs and demands of users have changed but approach to workplace and FM has not adapted.  A refocus is needed to ensure buildings function well, user experience improves and to address policy issues such as sustainability.\n\n• Investment in maintenance – Lack of investment, and significant backlog maintenance, is the single biggest risk across the Property Function.",null,"The objectives of the FM asset data standards include:\n\n• Collaboration and knowledge sharing – a common standard and common language across FM asset data will facilitate collaboration and knowledge sharing between departments.\n\n• Consistent reporting of FM asset data – improved aggregation and collation of FM asset data across departments will facilitate cross-government evidence-based decision making.\n\n• Improved reporting within Departments – suppliers applying consistent FM data standards will support the improvement of FM reporting within departments.\n\n• Improved data to support procurement – increased transparency and accuracy of data to support contract pricing discussions with FM suppliers; increased interoperability and transferability of data between FM suppliers when changing service providers."]

{"sheet":"Framework >>","index":1,"n_rows":0,"n_cols":0,"rows_kept":0,"cut":false,"hidden":true,"merged":[]}

{"sheet":"Stages","index":2,"n_rows":19,"n_cols":6,"rows_kept":19,"cut":false,"hidden":false,"merged":[]}
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[null,"Maturity framework",null,null,null,"Maturity Framework Stages"]
[]
[null,"This maturity framework has been developed to assist departments in self assessing against the FM asset data standard. The maturity tool will support departments in evidencing investment requirements to adhere to the FM asset data standard. This framework is designed around five maturity stages (Developing – Basic, Developing – Improving, Good, Better, Best) and six assessment dimensions (Structure, Assurance and Quality, Ownership and Access, Systems, Usage, Team). These are detailed on the ‘Dimensions’ tab.",null,null,null,"For the purposes of the FM asset data maturity framework, the ‘Developing’ stage has been separated into two: ‘Developing – Basic’ and ‘Developing – Improving’ to allow differentiation in the levels below ‘Good’. In order to be ‘Developing - Improving’, ‘Good', ‘Better' or ‘Best’, a department would need to meet all the criteria for that level across the framework, so by default an department is ‘Developing - Basic’ if it doesn’t meet at least 'Developing - Improving’ across all six dimensions."]
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[null,"Functional Standards Framework"]
[]
[null,"The stages in this maturity framework are aligned to the “Government Functional Standards - Handbook for assessing performance against functional standards, version 1.1”, issued 25th November 2020."]
[]
[null,"The functional standards framework sets out different levels of maturity against the most important aspects of a functional standard - from ‘Developing’, to ‘Good’ (which is the level at which the data standard is developed), to ‘Better’ and ‘Best’, as shown in figure below:"]
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[]
[null,null,null,null,null,"These stages are scored 1 to 5 for each question on the 'Assessment' tab."]

{"sheet":"Dimensions","index":3,"n_rows":16,"n_cols":3,"rows_kept":16,"cut":false,"hidden":false,"merged":[[8,1,8,2]]}
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[null,"Maturity Framework"]
[]
[null,"The dimensions of the maturity framework have been defined to be closely aligned to the proposed sections of the FM asset data standard. The definition and sub components of these dimensions are detailed below:"]
[null,"Dimensions","Definition"]
[null,"Data Structure\n- Hierarchy\n- Data Specification","i. Hierarchy – The FM asset data is captured for the a clearly defined location and system hierarchy (e.g. Site > Building > Floor > Room > Space > System > Asset).\nii. Data Specification – The FM asset data is aligned to the data structure and classifications within FM data standard or tailored specifications based on specific department needs."]
[null,"Data Assurance and Quality\n- Coverage and Completeness\n- Audit\n- Data Quality Control\n- Governance ","i. Coverage and Completeness – The coverage of FM assets and completeness of data fields related to these assets.\nii. Audit – The sample surveys of assets to verify data quality and independent asset verification exercises.\niii. Data Quality Control – The processes of data quality checks, verifying data prior to updates and change controls processes.\niv. Governance – The governance and documentation around FM asset data quality and assurance. "]
[null,"Data Ownership and Access\n- Ownership\n- Accessibility","i. Ownership – The contractual ownership of the FM asset data.\nIi. Accessibility – The ability to readily access the FM asset data and control the access management to this data."]
[null,"Data Systems\n- Flexibility\n- Interoperability\n- Management","i. Flexibility – The ability of the systems to alter the data schema enabling data structure flexibility as per departmental needs and integration of specifications. \nii. Interoperability – The ability of the systems to transfer data between and connect with other systems even if they are managed by different suppliers. \niii. Management – The responsibility for the management of data systems including data security and backup procedures."]
[null,"Data Usage\n- Management Information\n- Insights","i. Management Information – The reporting and dashboarding to provide the management information related to FM assets.\nii. Insights – The use of this management information to inform decisions around contract management, compliance, maintenance schedules and investment prioritisation."]
[null,"Team Capacity and Capability\n- Capacity\n- Capability\n- Training","i. Capacity – The current capacity of data teams within the department to deliver FM data related requirements. \nii. Capability – The required skillset of the data team members to complete the required analysis, both technical data skills and FM understanding/experience.\niii. Training – The training, guidance material and knowledge sharing for the data team members for onboarding, upskilling and transitions."]

{"sheet":"Summary","index":4,"n_rows":15,"n_cols":7,"rows_kept":15,"cut":false,"hidden":false,"merged":[]}
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[null,"Maturity Framework"]
[]
[null,"Dimensions","Developing - Basic","Developing - Improving","Good","Better","Best"]
[null,"Data Structure\n- Hierarchy\n- Data Specification","- Asset data is captured against a hierarchy which includes the site and building\n- No consistent data standards defined","- Asset data is captured against a hierarchy which includes the site, building, floor and location\n- A consistent data standard is defined for core fields but inconsistently applied across the estate","- Asset data is captured against a hierarchy which includes the site, building, floor, location and system\n- A data standard is defined for core fields and is consistently applied across the estate","- Asset data is captured against a hierarchy (from site to system) including sub components where required\n- A data standard is defined for both core and non-core fields but inconsistently applied across the estate for non-core fields","- Asset data is captured against a hierarchy (from site to system) including sub components where required\n- A data standard is defined for both core and non-core fields and consistently applied across the estate"]
[null,"Data Assurance and Quality\n- Coverage and Completeness\n- Audit\n- Data Quality Control\n- Governance","- Incomplete asset register\n- No data update, quality control and assurance processes\n- Processes are ad-hoc, with improper audit trails\n- No governance board and documented items","- Incomplete asset register with actions to address\n- Inconsistent update, audit and change control processes\n- Processes contain basic checks and traceable audit comments but applied on an ad-hoc basis\n- Governance board exists but meets on an irregular basis without all required attendees","- Complete asset register across all estates\n- Consistent update assurance and change control processes running on a regular basis\n- Verification tools for quality control based on business rules along with audit logs\n- Dedicated governance board covering all estates with the department engaged in setting policies and strategy","- Complete asset register across all estates\n- Partially automated assurance and change control processes running on a frequent basis\n- Quality control dashboards are used observing a high level of consistency across systems and high quality audit trails synchronised across systems\n- Dedicated governance board along with additional sub-working groups with suppliers","- Complete asset register across all estates\n- Automated assurance and change control processes\n- Automated controls for erroneous records, user feedback and data quality gaps\n- Dedicated governance board along with additional sub-working groups with suppliers and cross departmental governance board"]
[null,"Data Ownership and Access\n- Ownership\n- Accessibility","- Data contractually not owned by the department\n- No/limited data access\n- No/limited data access management privileges","- Data contractually owned by the department for some estates\n- Access to some data tables/extracts in some parts of the estate\n- Some access management privileges in some parts of the estate","- Data contractually owned by the department for all estates\n- Access across all data stores / all estates and ability to manually extract the required data\n- Access management privileges across all data stores these are consistently applied and tightly controlled.","- Data contractually owned by the department for all estates\n- Access across all data stores with the ability to connect using desktop tools\n- Access management privileges across all data stores these are consistently applied and tightly controlled.","- Data contractually owned by the department for all estates\n- Access across all data stores with the ability to connect using automated APIs \n- Access management privileges across all data stores these are consistently applied and tightly controlled."]
[null,"Data Systems\n- Flexibility\n- Interoperability\n- Management","- Limited flexibility of system to accommodated the data standards\n- Limited interoperability between systems\n- systems do not meet minimum security and backup management requirements","- Systems with some flexibility to accommodate the data standard but not fully and for all estate\n- Interoperability between some systems, not transferable in COBie format\n- Inconsistent common aggregation data platform\n- Some systems meet minimum security and backup management requirements","- Systems with flexibility to fully accommodate the data standards for all estates\n- Interoperability between all systems and transferable data in COBie format\n- Consistent common data aggregation platform with regularly updated data\n- All systems meet minimum security and backup management requirements","- Systems with flexibility to fully accommodate the data standards for all estates\n- Interoperability between all systems and transferable data in COBie format\n- A common data platform with frequent data updates using desktop tools\n- All systems meet minimum security and backup management requirements","- Systems with flexibility to fully accommodate the data standards for all estates\n- Interoperability between all systems and transferable data in COBie format\n- A common data platform with real-data updates using automated APIs\n- All systems meet minimum security and backup management requirements"]
[null,"Data Usage\n- Management Information\n- Insights","- None / limited reports on ad-hoc basis or based on unreliable data\n- None / limited insights","- Inaccurate reports generated from data gathered point in time\n- Some insights generated but with limitations that impact decision making","- Standardised reports  generated regularly with reliable processing and calculations\n- Data insights are generated and used to make informed decisions","- Interactive dashboards generated from frequently updated via robust data pipelines\n- Repeatable processes for generate insights and acting on these","- Ability to create bespoke customisable reports to answer the latest business questions\n- Predictive and prescriptive analytical techniques used to create forward looking insights"]
[null,"Team Capacity and Capability\n- Capacity\n- Capability\n- Training","- No dedicated personnel/working team\n- No / limited training, guidance materials or knowledge sharing","- Informal team covering some parts of the estate\n- Individuals may not be identified with roles and responsibilities\n- Team with some FM experience and data/technical understanding\n- Some irregular/inconsistent training and knowledge sharing\n- Inconsistent training materials which are reviewed and referred on an ad-hoc basis","- Dedicated team covering all estates.\nIndividuals with identified with roles and responsibilities\n- Team with FM experience and ability to extract, transform, load and report data to generate required reports and insights\n- Regular/consistent training and knowledge sharing aligned\n- Consistent training materials which are reviewed and referred regularly","- Additional sub-teams working with suppliers\n- Ability to create robust and repeatable data processes along interactive dashboard\n- Additional upskilling and knowledge sharing sessions with suppliers\n- Consistent training materials which are reviewed and referred regularly","- Additional sub-teams working with suppliers and cross-departmental teams\n- Ability to use predictive and prescriptive analytical techniques used to create forward-looking insights\n- Additional upskilling and knowledge sharing sessions across departments\n- Consistent training materials which are reviewed and referred regularly"]

{"sheet":"Inputs >>","index":5,"n_rows":0,"n_cols":0,"rows_kept":0,"cut":false,"hidden":true,"merged":[]}

{"sheet":"Assessment","index":6,"n_rows":217,"n_cols":9,"rows_kept":217,"cut":false,"hidden":false,"merged":[[20,8,21,8],[158,5,163,5],[158,6,163,6],[164,5,169,5],[170,5,175,5],[104,5,109,5],[110,5,115,5],[77,6,82,6],[65,5,70,5],[20,6,25,6],[32,6,37,6],[143,6,148,6],[53,5,58,5],[26,5,31,5],[26,6,31,6],[143,5,148,5],[185,1,214,1],[185,2,190,2],[185,5,190,5],[185,6,190,6],[191,2,196,2],[191,5,196,5],[191,6,196,6],[209,5,214,5],[209,6,214,6],[197,2,214,2],[197,5,202,5],[203,5,208,5],[197,6,202,6],[203,6,208,6],[98,1,115,1],[152,1,181,1],[152,2,157,2],[152,5,157,5],[152,6,157,6],[158,2,181,2],[176,5,181,5],[119,1,148,1],[119,2,124,2],[119,5,124,5],[119,6,124,6],[125,2,136,2],[125,5,130,5],[125,6,130,6],[131,5,136,5],[137,2,148,2],[53,2,64,2],[137,5,142,5],[137,6,142,6],[53,6,58,6],[59,5,64,5],[59,6,64,6],[77,5,82,5],[83,2,94,2],[83,5,88,5],[83,6,88,6],[98,2,103,2],[98,5,103,5],[98,6,103,6],[104,2,115,2],[89,5,94,5],[89,6,94,6],[41,5,46,5],[41,6,46,6],[47,5,52,5],[47,6,52,6],[3,3,3,4],[1,5,1,6],[12,1,12,7],[14,1,14,7],[16,1,16,7],[41,1,94,1],[65,2,82,2],[8,1,8,7],[10,1,10,7],[26,2,37,2],[20,1,37,1],[20,2,25,2],[20,5,25,5],[32,5,37,5],[41,2,52,2],[71,5,76,5],[71,6,76,6],[170,6,175,6],[176,6,181,6],[65,6,70,6],[104,6,109,6],[110,6,115,6],[131,6,136,6],[164,6,169,6]]}
[]
[null,null,null,null,"Please enter the organisation / portfolio:","e.g. Department of Education"]
[]
[null,"Dimension","Sub-Dimension","Questions",null,"Self-Assessment Score","Rationale","Navigation"]
[]
[]
[null,"User Notes"]
[]
[null,"1. The questions below allow the user to self-assess their organisation or sub organisation against the Asset Data Framework. Questions are split into categories and sub-categories, as per the Framework, to help users understand areas that may require further investigation or investment."]
[]
[null,"2. To complete the assessment, the user should select a score for each question using the dropdown cells in column F. For reference, a score of 1 is equivalent to  'Development - Basic', and a score of 5 is equivalent to 'Best'. If deemed necessary, you may also wish to add a comment in column G to provide further context for your answer / score. Once all questions are complete 'Assessment Complete' will be shown on the 'Dashboard' tab. "]
[]
[null,"3. For some questions in the assessment there are only three score 1 to 3+, as 'Best' or 'Better' level are not relevant. A score of '3+' will not limit the overall assessment for that sub-dimension to a '3'. "]
[]
[null,"4. There is further guidance and considerations for each question in the appendix of the guidance document (FM_Asset_Data_Guidance_Document_v1). Please refer to this document to support when answering the questions below."]
[]
[null,"5. This worksheet has been designed to be viewed at 90% zoom. Note: this may depend on screen resolutions. "]
[]
[null,{"$f":"B21","v":"Data Structure"}]
[]
[null,"Data Structure","Hierarchy","Q1","What level of location hierarchy is asset data captured against?","3+",null,null,"to next section"]
[null,null,null,1,"Asset level data is captured against the site and building it is in."]
[null,null,null,2,"Asset level data is captured against the site, building, floor and location it is in."]
[null,null,null,"3+","Asset level data is captured against the site, building, floor, location and system it is in."]
[]
[]
[null,null,"Data Specification","Q2","Is there a consistent data specification aligned to the FM asset data standards (4.2)?",3]
[null,null,null,1,"No defined data specification for FM asset data."]
[null,null,null,2,"Defined data specification for FM asset data is not aligned to the data standard (4.2.1)."]
[null,null,null,3,"Defined data specification for FM asset data is consistently aligned to the data standard (4.2.1)."]
[null,null,null,4,"Defined data specification for FM asset data is consistently aligned to the data standard for 'core' (4.2.1) and inconsistently aligned to 'non-core' fields (4.2.2)."]
[null,null,null,5,"Defined data specification for FM asset data is consistently aligned to the data standard for 'core' (4.2.1) and 'non-core' fields (4.2.2)."]
[null,null,null,"Q3","How consistently is the data specification applied across the estate?","3+"]
[null,null,null,1,"No defined data specification for FM asset data."]
[null,null,null,2,"The data specification is inconsistently applied across the estate."]
[null,null,null,"3+","The data specification is consistently applied across the estate."]
[]
[]
[]
[null,{"$f":"B42","v":"Data Assurance and Quality"}]
[]
[null,"Data Assurance and Quality","Coverage and Completeness","Q4","What is the level of coverage of assets in the asset register data?","3+",null,null,"to previous section"]
[null,null,null,1,"The asset data covers some assets in some estates."]
[null,null,null,2,"The asset data covers all assets in some estates but only some assets in other estates.",null,null,null,"to next section"]
[null,null,null,"3+","The asset data covers all assets in all estates."]
[]
[]
[null,null,null,"Q5","How complete is the data captured against assets in the asset register?",3]
[null,null,null,1,"Data is not captured against assets for the 'core fields' in the data standard (4.2.1). "]
[null,null,null,2,"Data is captured against some assets for the 'core fields' in the data standard (4.2.1). "]
[null,null,null,3,"Data is captured against all assets for the 'core fields' in the data standard (4.2.1). "]
[null,null,null,4,"Data is captured against all assets for the 'core fields' in the data standard (4.2.1)\nand some assets for the 'non-core fields' in the data standard (4.2.2)."]
[null,null,null,5,"Data is captured against all assets for the 'core fields' in the data standard (4.2.1)\nand all assets for the 'non-core fields' in the data standard (4.2.2)."]
[null,null,"Audit","Q6","Is a full asset verification exercise required to update the asset register (5.1)?","3+"]
[null,null,null,1,"Data is out of date or incomplete and requires a full asset verification exercise."]
[null,null,null,2,"Data is out of date or incomplete for parts of the estate and requires a targeted asset verification exercise."]
[null,null,null,"3+","Data is up to date and complete. An asset verification exercise is not currently required."]
[]
[]
[null,null,null,"Q7","What regular sample surveys exist for on-going asset verification (5.2)?",3]
[null,null,null,1,"No / limited sample surveys."]
[null,null,null,2,"Inconsistent and ad-hoc sample surveys for some of the estates."]
[null,null,null,3,"Consistent and regular sample surveys for all estates. There is a defined methodology to logically work through the all estates over time."]
[null,null,null,4,"Sample surveys with verifications utilising digital enablers to increase the speed and coverage of surveys in some parts of the estate."]
[null,null,null,5,"Sample surveys with verifications utilising digital enablers to increase the speed and coverage of surveys in all estates."]
[null,null,"Data Quality Control","Q8","What processes are in place for change control/approvals for adding, removing or changing an asset (5.3)?",3]
[null,null,null,1,"No / limited processes in place."]
[null,null,null,2,"Inconsistent processes exist covering some parts of the estate."]
[null,null,null,3,"Consistent processes exist covering all estates with clear responsibilities for approvals and tracking of changes."]
[null,null,null,4,"Partially automated processes with frequent updates to change log."]
[null,null,null,5,"Automated processes across all estates with close to real-time updates to change log."]
[null,null,null,"Q9","What processes are in place for data quality checks (5.4)?",3]
[null,null,null,1,"No / limited processes in place."]
[null,null,null,2,"Inconsistent and ad-hoc processes exist using basic checks covering some parts of the estate."]
[null,null,null,3,"Consistent and regular processes exist using checks based on business rules covering all estates."]
[null,null,null,4,"Partially automated processes using data quality check algorithms and data quality dashboards."]
[null,null,null,5,"Automated processes using real-time data quality check algorithms, business rules, quality control dashboards and user feedback."]
[null,null,null,"Q10","What processes are in place for data update assurance (5.5)?",3]
[null,null,null,1,"No / limited processes in place."]
[null,null,null,2,"Inconsistent and ad-hoc processes exist using minimal data quality checks covering some parts of the estate."]
[null,null,null,3,"Consistent and regular processes exist using verification tools and update logs covering all estates."]
[null,null,null,4,"Partially automated processes using controls for flagging erroneous records, identifying data and high-quality update logs covering parts of the estate."]
[null,null,null,5,"Automated processes using controls for flagging erroneous records, identifying data and high-quality update logs covering all estates."]
[null,null,"Governance ","Q11","What governance is in place to support data assurance and quality (5.6)?",3]
[null,null,null,1,"No / limited governance / informal group for asset data quality."]
[null,null,null,2,"A dedicated asset data-quality governance board exists but meets on an irregular basis or without the required attendees."]
[null,null,null,3,"A dedicated asset data-quality governance board exists, which meets regularly with all the relevant attendees."]
[null,null,null,4,"Along with the dedicated asset data quality governance board, there are additional sub-working groups with the suppliers."]
[null,null,null,5,"Along with the dedicated asset data quality governance board, there are additional sub-working groups with suppliers and cross-organisational governance board/group."]
[null,null,null,"Q12","What level of documentation exists for the these data quality processes and governance (5.7)?","3+"]
[null,null,null,1,"No / limited documented items for processes and governance."]
[null,null,null,2,"Some documentation exists related to processes and governance which are applied on an ad-hoc basis across some parts of the estate."]
[null,null,null,"3+","Consistent documentation exists which the organisation applies for these processes and the governance across all estates. This documentation is reviewed and updated on a regular basis."]
[]
[]
[]
[null,{"$f":"B99","v":"Data Ownership and Access"}]
[]
[null,"Data Ownership and Access","Ownership","Q13","Is the data contractually owned by the organisation (6.1)?","3+",null,null,"to previous section"]
[null,null,null,1,"The organisation does not contractually own the data."]
[null,null,null,2,"The organisation contractually owns the data for some data stores/parts of estate.",null,null,null,"to next section"]
[null,null,null,"3+","The organisation contractually owns the data for all estates."]
[]
[]
[null,null,"Accessibility","Q14","What level of access does the organisation have to the data in the asset management systems (6.2)?",3]
[null,null,null,1,"No / limited access to the data (e.g. data extracts requested via email to FM provider)."]
[null,null,null,2,"Access to some data tables/extracts across some data stores/parts of the estate."]
[null,null,null,3,"Access to all data tables/extracts across all data stores/all estates and manually extract the required data."]
[null,null,null,4,"The ability to access data in via desktop tool or automated APIs for some data stores/parts of estate."]
[null,null,null,5,"The ability to access data in data in via desktop tool or automated APIs for all data stores/all estates."]
[null,null,null,"Q15","What level of access management exists for controlling user privileges (6.3)?","3+"]
[null,null,null,1,"No / limited access management privileges."]
[null,null,null,2,"Some access management privileges exist across some data stores/parts of the estate. These are inconsistently applied."]
[null,null,null,"3+","Access management privileges exist across all data stores/all estates. These are consistently applied and tightly controlled. "]
[]
[]
[]
[null,{"$f":"B120","v":"Data Systems"}]
[]
[null,"Data Systems","Flexibility","Q16","Do the asset management systems provide the flexibility to accommodate the data standards (7.1)?","3+",null,null,"to previous section"]
[null,null,null,1,"Systems with limited flexibility to accommodate the data standards."]
[null,null,null,2,"Systems with some flexibility to partially accommodate the data standards for some data stores/parts of the estate.",null,null,null,"to next section"]
[null,null,null,"3+","Systems with flexibility to fully accommodate the data standards for all data stores/all estates."]
[]
[]
[null,null,"Interoperability","Q17","Do the asset management systems allow interoperability of asset data (7.2)?","3+"]
[null,null,null,1,"Systems with limited interoperability between systems."]
[null,null,null,2,"Systems with some interoperability between some systems and data is not transferable in COBie format."]
[null,null,null,"3+","Systems with interoperability between all systems and data is transferable in COBie format."]
[]
[]
[null,null,null,"Q18","Does the asset management systems sync to a common data platform (7.3)?",3]
[null,null,null,1,"No common data platform exist."]
[null,null,null,2,"Common data platform exists but data from some data stores/parts of the estate are stored. Data sources are updated on an ad-hoc basis."]
[null,null,null,3,"Common data platform exists where data from all data stores/all estates are stored. Data sources are updated on a regular basis."]
[null,null,null,4,"Common data platform exists where data from all data stores/all estates are aggregated using desktop tools and databases. Data sources are updated frequently."]
[null,null,null,5,"Common data platform exists where data from all data stores/all estates are aggregated using automated APIs (applications). Data sources are updated in real-time."]
[null,null,"Management","Q19","Do the systems meet data security requirements (7.4)?","3+"]
[null,null,null,1,"No systems meet minimum requirements across any estate."]
[null,null,null,2,"Some of the systems meet data security requirements across some data stores/parts of the estate."]
[null,null,null,"3+","All systems meet data security requirements across all estates."]
[]
[]
[null,null,null,"Q20","Do the systems meet data backup management requirements (7.5)?","3+"]
[null,null,null,1,"No systems meet minimum requirements across any estate."]
[null,null,null,2,"Some of the systems meet data backup management requirements across some data stores/parts of the estate. Backup processes are ad-hoc."]
[null,null,null,"3+","All systems meet data backup management requirements. Backup processes are on a regular basis."]
[]
[]
[]
[null,{"$f":"B153","v":"Data Usage"}]
[]
[null,"Data Usage","Management Information","Q21","What types of management information reports and dashboards are used for FM asset data (8.1)?",3,null,null,"to previous section"]
[null,null,null,1,"No / ad hoc reporting and dashboarding to support the use of FM asset data."]
[null,null,null,2,"Inaccurate reports generated from data gathered point in time.",null,null,null,"to next section"]
[null,null,null,3,"Standard reporting and interactive dashboards generated regularly with reliable processing and calculations."]
[null,null,null,4,"Standard reporting and interactive dashboards generated from frequently updated data via robust data pipelines."]
[null,null,null,5,"Ability to create bespoke customisable reports to answer the latest business questions."]
[null,null,"Insights","Q22","How does asset data inform decisions relating to contract management (8.2)?",3]
[null,null,null,1,"None / limited insights available to inform decision making."]
[null,null,null,2,"Some insights generated but with limitations that impact decision making."]
[null,null,null,3,"Data insights are generated and used to make informed decisions."]
[null,null,null,4,"Robust and repeatable processes for generating insights and acting upon these."]
[null,null,null,5,"Predictive and prescriptive analytical techniques used to create forward-looking insights to inform decisions."]
[null,null,null,"Q23","How does asset data inform decisions relating to mandatory and statutory compliance (8.3)?",3]
[null,null,null,1,"None / limited insights available to inform decision making."]
[null,null,null,2,"Some insights generated but with limitations that impact decision making."]
[null,null,null,3,"Data insights are generated and used to make informed decisions."]
[null,null,null,4,"Robust and repeatable processes for generating insights and acting upon these."]
[null,null,null,5,"Predictive and prescriptive analytical techniques used to create forward-looking insights to inform decisions."]
[null,null,null,"Q24","How does asset data inform decisions relating to Planned Preventative Maintenance (8.4)?",3]
[null,null,null,1,"None / limited insights available to inform decision making."]
[null,null,null,2,"Some insights generated but with limitations that impact decision making."]
[null,null,null,3,"Data insights are generated and used to make informed decisions."]
[null,null,null,4,"Robust and repeatable processes for generating insights and acting upon these."]
[null,null,null,5,"Predictive and prescriptive analytical techniques used to create forward-looking insights to inform decisions."]
[null,null,null,"Q25","How does asset data inform decisions relating to Investment Prioritisation (8.5)?",3]
[null,null,null,1,"None / limited insights available to inform decision making."]
[null,null,null,2,"Some insights generated but with limitations that impact decision making."]
[null,null,null,3,"Data insights are generated and used to make informed decisions."]
[null,null,null,4,"Robust and repeatable processes for generating insights and acting upon these."]
[null,null,null,5,"Predictive and prescriptive analytical techniques used to create forward-looking insights to inform decisions."]
[]
[null,{"$f":"B186","v":"Team Capacity and Capability"}]
[]
[null,"Team Capacity and Capability","Capacity","Q26","What is the capacity of the teams working with asset data (9.1)?",3,null,null,"to previous section"]
[null,null,null,1,"No dedicated teams/informal teams."]
[null,null,null,2,"Dedicated team exists within the organisation covering some parts of the estate. Individuals do not have assigned responsibilities and accountabilities."]
[null,null,null,3,"Dedicated team exists within the organisation covering some parts of the estate. Individuals have clear with responsibilities and accountabilities. Identified individuals with responsibilities and accountabilities to manage, monitor and generate required reports/insights from FM asset data."]
[null,null,null,4,"Along with the dedicated team, there are additional sub-teams consisting individuals from the suppliers."]
[null,null,null,5,"Along with the dedicated team, there are additional sub-teams consisting individuals from the suppliers and cross-organisational data team."]
[null,null,"Capability","Q27","What is the capability of the teams working with asset data (9.2)?",3]
[null,null,null,1,"No dedicated personnel/informal teams."]
[null,null,null,2,"Team with some FM and data/technical understanding."]
[null,null,null,3,"Team with good FM and data/technical understanding. Ability to extract, transform, load and report data to generate required reports and insights."]
[null,null,null,4,"Team with the ability to create robust and repeatable data processes along interactive dashboard to support in generating insights."]
[null,null,null,5,"Team with the ability to use predictive and prescriptive analytical techniques used to create forward-looking insights."]
[null,null,"Training","Q28","What training is provided for teams working with asset data (9.3)?",3]
[null,null,null,1,"No / limited training provided. "]
[null,null,null,2,"Inconsistent and ad-hoc pieces of training exist focusing on basic understanding and only the necessary parts of the processes. They are partially in line with the Government Property Profession career framework."]
[null,null,null,3,"Consistent and regular pieces of training exist focusing on all the necessary processes.  They are in line with the Government Property Profession career framework."]
[null,null,null,4,"Frequent pieces of training focusing on better understanding and upskilling in extended processes and tools used within the organisation."]
[null,null,null,5,"Frequent pieces of training focusing on upskilling in advanced analytical and automation skills."]
[null,null,null,"Q29","What training materials exists relating to asset data (9.4)?","3+"]
[null,null,null,1,"No training and guidance material for asset data and processes. "]
[null,null,null,2,"Some training and guidance material exist related to asset data and processes covering some parts of the estate. These are reviewed and referred to on an ad-hoc basis."]
[null,null,null,"3+","Consistent training and guidance material exist covering onboarding, quality and audit processes, etc. for all estates. These are reviewed and referred to on regular basis."]
[]
[]
[null,null,null,"Q30","What knowledge sharing exists relating to asset data (9.5)?",3]
[null,null,null,1,"No / limited knowledge sharing in place. "]
[null,null,null,2,"Some knowledge sharing exists within the organisation and some irregular knowledge sharing exists between organisations."]
[null,null,null,3,"Consistent knowledge sharing exists between different organisations on a regular basis."]
[null,null,null,4,"Consistent knowledge sharing exists between different organisations on a regular basis. Some knowledge sharing with suppliers on an irregular basis."]
[null,null,null,5,"Consistent knowledge sharing exists between different organisations. Consistent knowledge sharing with suppliers on a regular basis."]
[]
[null,null,null,null,"Questions completed:",{"$f":"COUNTA($F$21:$F$215)","v":30}]

{"sheet":"Outputs >>","index":7,"n_rows":0,"n_cols":0,"rows_kept":0,"cut":false,"hidden":true,"merged":[]}

{"sheet":"Dashboard","index":8,"n_rows":131,"n_cols":14,"rows_kept":131,"cut":false,"hidden":false,"merged":[[12,1,12,10],[53,12,55,12],[53,13,55,13],[108,11,110,11],[108,12,110,12],[81,10,83,10],[94,1,96,5],[66,1,68,5],[81,1,83,5],[108,1,110,5],[15,1,18,14],[34,2,34,13],[94,10,96,10],[51,1,51,7],[66,9,68,9],[66,10,68,10],[121,12,123,12],[121,13,123,13],[108,13,110,13],[53,11,55,11],[66,13,68,13],[121,11,123,11],[66,12,68,12],[56,11,57,11],[81,13,83,13],[94,13,96,13],[94,11,96,11],[94,12,96,12],[81,12,83,12],[81,11,83,11],[66,11,68,11],[121,1,123,5],[53,1,55,5],[108,8,110,8],[108,9,110,9],[108,10,110,10],[121,8,123,8],[121,9,123,9],[121,10,123,10],[53,8,55,8],[53,9,55,9],[53,10,55,10],[66,8,68,8],[81,8,83,8],[81,9,83,9],[94,8,96,8],[94,9,96,9]]}
[]
[]
[null,null,null,null,null,null,null,null,null,null,"Check:",{"$f":"IF(Assessment!$F$217=Lists!$C$43,\"Assessment Complete\",\"Assessment Incomplete\")","v":"Assessment Complete"}]
[]
[]
[]
[null,null,"The dashboard below is intended to visualise your department's current placement against the Asset Management Framework. The values for each category have been drawn from the Assessment tab."]
[]
[null,null,"The overview displays the departmental score across each of the key categories included in the assessment, as per the Framework."]
[]
[null,null,"These categories are broken down further into sub-categories below to provide additional detail."]
[]
["`",{"$f":"\"Maturity Assessment – Overview\" & \": \" & Assessment!$F$2","v":"Maturity Assessment – Overview: e.g. Department of Education"}]
[]
[]
[null,"Overview - Assessment against Target"]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[null,null,"Overview"]
[null,null,null,null,null,null,null,null,"Score",1,2,3,4,5]
[]
[null,null,null,null,null,null,null,null,null,null,null,"= Maturity Assessment",null,"= Standard"]
[]
[null,null,"Overall Maturity Rating:",{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E40,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"MIN($E$43:$E$48)","v":3},null,null,null,"Dimensions","Developing - Basic","Developing - Improving","Good","Better","Best"]
[]
[null,null,"Dimensions","Maturity Assessment","Maturity Assessment"]
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[null,null,{"$f":"$B$67","v":"Data Assurance and Quality"},{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E44,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"$E$77","v":3},null,null,null,"Data Assurance and Quality",3,3,3,3,3]
[null,null,{"$f":"$B$82","v":"Data Ownership and Access"},{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E45,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"$E$90","v":3},null,null,null,"Data Ownership and Access",3,3,3,3,3]
[null,null,{"$f":"$B$95","v":"Data Systems"},{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E46,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"$E$104","v":3},null,null,null,"Data Systems",3,3,3,3,3]
[null,null,{"$f":"$B$109","v":"Data Usage"},{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E47,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"$E$117","v":3},null,null,null,"Data Usage",3,3,3,3,3]
[null,null,{"$f":"$B$122","v":"Team Capacity and Capability"},{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E48,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"$E$131","v":3},null,null,null,"Team Capacity and Capability",3,3,3,3,3]
[]
[]
[]
["`","Maturity Assessment – Dimension level detail"]
[]
[null,{"$f":"Assessment!$B$21","v":"Data Structure"},null,null,null,null,null,null,"Dimensions","Developing - Basic","Developing - Improving","Good","Better","Best"]
[]
[]
[]
[null,null,"Sub-Dimensions","Maturity Assessment","Scores"]
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[null,null,{"$f":"Assessment!$C$27","v":"Data Specification"},{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E60,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"MIN(Assessment!F27:F38)","v":3},null,null,null,{"$f":"C60","v":"Data Specification"},{"$f":"$E60","v":3},3,3,3,3]
[]
[null,null,"Maturity Rating:",{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E62,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"MIN($E$59:$E$60)","v":3}]
[]
[]
[]
[]
[null,{"$f":"Assessment!$B$42","v":"Data Assurance and Quality"},null,null,null,null,null,null,"Dimensions","Developing - Basic","Developing - Improving","Good","Better","Best"]
[]
[]
[]
[null,null,"Sub-Dimensions","Maturity Assessment","Scores"]
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[null,null,{"$f":"Assessment!$C$54","v":"Audit"},{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E73,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"MIN(Assessment!$F$54:$F$65)","v":3},null,null,null,{"$f":"$C$73","v":"Audit"},{"$f":"$E$73","v":3},{"$f":"$J73","v":3},3,3,3]
[null,null,{"$f":"Assessment!$C$66","v":"Data Quality Control"},{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E74,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"MIN(Assessment!$F$72:$F$83)","v":3},null,null,null,{"$f":"$C$74","v":"Data Quality Control"},{"$f":"$E$74","v":3},3,3,3,3]
[null,null,{"$f":"Assessment!$C$84","v":"Governance "},{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E75,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"MIN(Assessment!$F$84:$F$95)","v":3},null,null,null,{"$f":"$C$75","v":"Governance "},{"$f":"$E$75","v":3},3,3,3,3]
[]
[null,null,"Maturity Rating:",{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E77,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"MIN($E$72:$E$75)","v":3}]
[]
[]
[]
[]
[null,{"$f":"Assessment!$B$99","v":"Data Ownership and Access"},null,null,null,null,null,null,"Dimensions","Developing - Basic","Developing - Improving","Good","Better","Best"]
[]
[]
[]
[null,null,"Sub-Dimensions","Maturity Assessment","Scores"]
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[null,null,{"$f":"Assessment!$C$105","v":"Accessibility"},{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E88,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"MIN(Assessment!$F$105:$F$116)","v":3},null,null,null,{"$f":"$C$88","v":"Accessibility"},{"$f":"$E$88","v":3},3,3,3,3]
[]
[null,null,"Maturity Rating:",{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E90,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"MIN($E$87:$E$88)","v":3}]
[]
[]
[]
[]
[null,{"$f":"Assessment!$B$120","v":"Data Systems"},null,null,null,null,null,null,"Dimensions","Developing - Basic","Developing - Improving","Good","Better","Best"]
[]
[]
[]
[null,null,"Sub-Dimensions","Maturity Assessment","Scores"]
[null,null,{"$f":"Assessment!$C$120","v":"Flexibility"},{"$f":"IFERROR(INDEX(Lists!$B$19:$B$21,MATCH($E$100,Lists!$C$19:$C$21,0)),Lists!$C$39)","v":"Good+"},{"$f":"Assessment!$F$120","v":"3+"},null,null,null,{"$f":"$C$100","v":"Flexibility"},{"$f":"IF($E$100=Lists!$D$13,Lists!$C$13,$E$100)","v":3},{"$f":"$J100","v":3},3]
[null,null,{"$f":"Assessment!$C$126","v":"Interoperability"},{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E101,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"MIN(Assessment!$F$126:$F$137)","v":3},null,null,null,{"$f":"$C$101","v":"Interoperability"},{"$f":"IF($E$101=Lists!$D$13,Lists!$C$13,$E$101)","v":3},3,3,3,3]
[null,null,{"$f":"Assessment!$C$138","v":"Management"},{"$f":"IFERROR(INDEX(Lists!$B$19:$B$21,MATCH(E102,Lists!$C$19:$C$21,0)),Lists!$C$39)","v":"Good+"},{"$f":"IF(AND(Assessment!$F$138=\"3+\",Assessment!$F$144=\"3+\"),\"3+\",MIN(Assessment!$F$138:$F$149))","v":"3+"},null,null,null,{"$f":"$C$102","v":"Management"},{"$f":"IF($E$102=Lists!$D$13,Lists!$C$13,$E$102)","v":3},3,3]
[]
[null,null,"Maturity Rating:",{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E104,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"MIN($E$100:$E$102)","v":3}]
[]
[]
[]
[]
[null,{"$f":"Assessment!$B$153","v":"Data Usage"},null,null,null,null,null,null,"Dimensions","Developing - Basic","Developing - Improving","Good","Better","Best"]
[]
[]
[]
[null,null,"Sub-Dimensions","Maturity Assessment","Scores"]
[null,null,{"$f":"Assessment!$C$153","v":"Management Information"},{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E114,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"Assessment!$F$153","v":3},null,null,null,{"$f":"$C$114","v":"Management Information"},{"$f":"$E$114","v":3},{"$f":"$J114","v":3},3,3,3]
[null,null,{"$f":"Assessment!$C$159","v":"Insights"},{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E115,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"MIN(Assessment!$F$159:$F$182)","v":3},null,null,null,{"$f":"$C$115","v":"Insights"},{"$f":"$E$115","v":3},3,3,3,3]
[]
[null,null,"Maturity Rating:",{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E117,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"MIN($E$114:$E$115)","v":3}]
[]
[]
[]
[]
[null,{"$f":"Assessment!$B$186","v":"Team Capacity and Capability"},null,null,null,null,null,null,"Dimensions","Developing - Basic","Developing - Improving","Good","Better","Best"]
[]
[]
[]
[null,null,"Sub-Dimensions","Maturity Assessment","Scores"]
[null,null,{"$f":"Assessment!$C$186","v":"Capacity"},{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E127,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"Assessment!$F$186","v":3},null,null,null,{"$f":"$C$127","v":"Capacity"},{"$f":"$E$127","v":3},{"$f":"$J127","v":3},3,3,3]
[null,null,{"$f":"Assessment!$C$192","v":"Capability"},{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E128,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"Assessment!$F$192","v":3},null,null,null,{"$f":"$C$128","v":"Capability"},{"$f":"$E$128","v":3},3,3,3,3]
[null,null,{"$f":"Assessment!$C$198","v":"Training"},{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E129,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"MIN(Assessment!$F$198:$F$215)","v":3},null,null,null,{"$f":"$C$129","v":"Training"},{"$f":"$E$129","v":3},3,3,3,3]
[]
[null,null,"Maturity Rating:",{"$f":"IFERROR(INDEX(Lists!$B$11:$B$15,MATCH(E131,Lists!$C$11:$C$15,0)),Lists!$C$39)","v":"Good"},{"$f":"MIN($E$127:$E$129)","v":3}]

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{"sheet":"Lists","index":10,"n_rows":45,"n_cols":4,"rows_kept":45,"cut":false,"hidden":true,"merged":[]}
[]
[]
[]
[]
[]
[]
["Inputs and scoring"]
[]
["5 level scoring"]
[null,"Stage","Score","Score (3+)"]
[null,"Developing - Basic",1,1]
[null,"Developing - Improving",2,2]
[null,"Good",3,"3+"]
[null,"Better",4]
[null,"Best",5]
[]
["3+ level scoring"]
[null,"Stage","Score"]
[null,"Developing - Basic",1]
[null,"Developing - Improving",2]
[null,"Good+","3+"]
[]
["2 level scoring"]
[null,"Developing - Basic",1]
[null,"Good+","3+"]
[]
["Chart data"]
[]
[null,null,"Standard"]
[null,"Data Structure",3]
[null,"Data Assurance and Quality",3]
[null,"Data Ownership and Access",3]
[null,"Data Systems",3]
[null,"Data Usage",3]
[null,"Team Capacity and Capability",3]
[]
["Output lists"]
[]
[null,"Incomplete note","Assessment not complete "]
[]
["Questions"]
[]
[null,"Number of questions",30]
[]
["End of sheet"]